MartinArts invites Food & Wine Vendors to apply to participate at The Plaza at ArtsFest on February 7 & 8, 2026 in Memorial Park, downtown Stuart.
New for 2026: In partnership with the Treasure Coast Wine Fest, founded by local sommeliers Jen & Luis Reyneri, we’re bringing an elevated wine experience to the festival—showcasing the best of regional and international wines, hand-selected by expert wine connoisseurs.
Exhibitor booths within The Plaza at ArtsFest allow for local + regional brands to showcase, sample, and in some cases, sell their products to our attendees through a local distributor. Please complete the application form in its entirety by December 1, 2025. Our team will review all applications on a rolling basis and we will reach out to your brand regarding acceptance after reviewing.
Please carefully read the following rules necessary for vendors to participate in the event. Submitting this application DOES NOT guarantee you a booth at the Festival. A committee will evaluate all applications received and vendors will be notified on or before December 1, if they have been accepted and a complete contract will be sent. The show reserves the right to refuse any application and rescind an extended invitation should the applicant be misrepresented.
Important Dates
- Application Deadline: December 1 (or until event capacity)
- Acceptance Notification: Reviewed on a rolling basis
- Booth fees and Certificate of Liability due by December 31
- State of Florida Health Department approval certificate due with application
Wine & Culinary Vendor Categories & Fees
- Wine Vendor – 10'x10' space
Includes: skirted black cloth 6’ table, 2 chairs, tent, spittoon (5-gallon bucket or similar), wine bucket (to hold 4 bottles with ice), and the opportunity to hang a banner in tent.
Fee: $350 before December 1 | $450 after December 1 - Culinary Vendor – 10'x10' space
Includes: skirted black cloth 8’ table, 1 additional prep table (uncovered), 2 chairs, tent, and the opportunity to hang a banner in tent.
Fee: $350 before December 1 | $450 after December 1 - Premier Wine or Culinary Vendor – 10'x10' space with premier placement
Exclusive premier placement within The Plaza. Includes all standard vendor amenities plus enhanced visibility.
Fee: $600 before December 1 | $750 after December 1
**Vendors that apply and confirm participation by November 5 will be included in MartinArts Magazine editorial.
Guidelines
- Sales: We are excited to showcase your product to our attendees. Guests at The Plaza will be able to place orders for the wines they enjoy through our local Stuart business partner, Grape Living.
- On-site event staff: All on-site event staff must be 21 years of age or older.
- Children + pets: The Plaza is limited to those 21 and older. No children or infants (even in strollers or carriers) are allowed to attend. Service animals are permitted throughout the festival. They must be properly trained and under proper care of their owners; remain by the handler’s side at all times and be harnessed, leashed, or tethered; be housebroken and relieve themselves outdoors; and be up to date on all legally required vaccinations. Anyone bringing a service animal will be responsible for and liable for any damage or injury the animal causes. Pets, emotional support, therapy, or companion animals are not permitted to be with vendors.
- Wine Vendor Eligibility - To participate as a wine vendor at ArtsFest, applicants must be licensed distributors or certified vineyards.
Booth Spaces:
- Limited to a 10' x 10' area. Tents are not be accessible to drive in and load-in/load-out from event site. Additional details will be available with set up instructions in January.
- Your booth must be open, and a staff member or volunteer must be present during ALL normal Plaza operating hours (Saturday and Sunday 12PM–4PM). Any closed or unmanned booth will be shut down for the remainder of the event and no refund will be considered.
- Exhibitors are required to decorate their booth space appropriately and professionally. You will be responsible for tablecloths, table skirting and signage. Signage may not be placed outside of the booth area. Corporate sponsors of your organization may not post signs, banners or handouts from the booth unless they are also a corporate sponsor of MartinArts.
- Loss / theft: Participating Exhibitors are solely responsible for the security of all goods, property, equipment, materials, product or any other items (“Participant’s Property”) that it or its agents, or other representatives bring to ArtsFest. ArtsFest shall have no obligation or liability whatsoever for any loss, misplacement or theft of Participant’s Property unless such loss, misplacement, or theft directly arises from ArtsFest’s willful misconduct. Please secure your belongings at night.
Coupons or Samples:
- Organizations' staff may not walk into the crowd to pass out information.
- All information about product must be dispersed within the booth space.
- Only approved products and information as described in the application may be dispersed from booth space. If organization disperses any additional items without written approval from ArtsFest Event Director, the booth may be shut down immediately and no refund will be considered.
Permits, Licensing, & Insurance
Wine & Culinary vendors must provide the following:
- Licenses & Permits: Vendors must hold all current and valid business licenses, health permits, and/or food service certifications required by the State of Florida, Martin County, and the City of Stuart. Copies must be submitted with this application or provided prior to the Festival. These documents must be available on-site and may be requested at any time during festival hours.
- Alcohol Vendors: Wine vendors must hold all necessary alcohol licenses/permits and comply with state and local regulations for sampling and sales.
- Vendors must provide a Special Events Liability Insurance Policy naming MartinArts and the Martin County Board of County Commissioners as additional insured, to be submitted upon approval and prior to event setup. A general liability and products liability policy with a minimum coverage of $1,000,000 must be in full force and effect. Vendors agree to indemnify and hold harmless MartinArts for any claims arising from their food service operations or participation in the event.
Amenities
Wine & Culinary vendors are our priority, and a team of volunteers are dedicated to making your festival experience great! Here are a few ways we will support you for the event:
- Images and website links posted on website and social media channels (if provided)
- Professional overnight security, Friday and Saturday, 7PM–7AM
- Convenient onsite storage available nearby with access throughout the event
- Volunteer runner with a golf cart available throughout event hours for vendor assistance
Refunds
ArtsFest strives to make refunds available that are fair and agreeable to both parties. Your submission of this application creates an obligation and expectation for you to exhibit and participate in the festival according to the itemized guidelines. Cancellations must be made in writing by email for a refund. In the event the festival is canceled due to federal, state, or local government actions regarding the COVID pandemic, booth fees will be refunded. Hardship refunds can be made up to the show date and must be accompanied with acceptable documentation (accident report, doctor’s note etc.), at the sole discretion of the Show Director.
The following refund schedule will apply:
- Prior to January 1: Booth fees will be refundable minus $250 processing fees.
- After January 1: No refunds given.
Terms & Conditions
- I agree that I have read and accepted the conditions of the acknowledgment/release form. I further certify by my acceptance that all statements made are true and correct and acceptance of my application creates an obligation and expectation for to exhibit and participate in the festival according to the itemized guidelines.
- A no-call, no-show participant or leaving early without an acceptable reason and approval from Show Director, may make participants ineligible for participation in future festivals.
- I understand that there are no refunds or rain checks due to inclement weather or other acts of God or any other reason except as noted in the Refund Policy.
- In consideration of ArtsFest acceptance of my application, I agree to allow them use of attached images, promotional materials and photographs taken during the festival for purpose of promoting the festival this year and in future years.
- MartinArts and its agents have the right to make final interpretations of all the Rules/Regulations stated above and any other rules as they may be established.
- I, for myself an anyone entitled to act on my behalf, hereby release and forever discharge MartinArts, ArtsFest, Martin County BOCC, City of Stuart and all sponsors, associations, directors, employees, board members and volunteers each from any responsibility, personal liability, personal injury, claims, damage or loss in conjunction with any and all involvement/participation with this festival.
